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First Annual General Meeting
The First Annual General
Meeting of Members was held at the Great Western Railway Hotel,
Reading, on Tuesday, 14th February, 1905, at 3p.m.
The attendance included
Major POrtal (in the Chair), Messrs G.Alston, C.R.Dela Salle, J.F.Ochs,
the Revd J.W.Ouvry, A.Gordon Peterson, Sir G.Clayton East, Bart., Major
Sandwith, Captain Rhodes, W.Bourke, L.Barwell, G.C.Hawes, N.Joy,
J.M.Napier, A. Potter, and Dr J.Hopkins Walters with E.Shrapnell Smith
(Hon.Treas.) and Lt.Col.Waring (Hon.Sec.)
I. The Notice convening
the Meeting was read, notice appended.
II. The Minutes of the
Special General Meeting held on 12th March, 1904 were read, approved
and signed.
III. Letters of apology,
including one from the President of the Club, for inability to attend
the Meeting, were read.
IV. The Chairman (Major
Portal) explained that Sir G. Clayton East had resigned and that he had
been elected by the Committee of the Club to the Office of Chairman.
V. The Report was taken
as read as it had been circulated to every member.
The Hon. Treasurer
reported that with the receipt of some of the subscriptions for 1905,
he had been enabled to place £200 on deposit in addition to
having a good working balance on current account.
The Hon. Secretary
reported having called on the County Surveyor, who had expresseed his
willingness to hear personally from Members who had any complaints to
make re the bad condition of roads and other matters of a like nature,
and his desire to do all that was in his power to meet their wishes.
The Chairman then moved
and Mr Ochs seconded the adoption of the Report.
Sir G.Clayton East here
rose to explain why he had resigned from the Chairmanship of the
Committee. He concluded with an invitation to the club to hold a
meeting at his residence at Whitsuntide.
The Chairman stated that
Sir G.Clayton Easts' resignation came as a surprise to the Committee,
who were of opinion that the Hon. Secretary and Hon.Treasurer had not
departed from their wishes in the preparation of the Report and
Accounts . Dr. Walters said that he had the Report and Accounts in
ample time , and thought all was satisfactory, and that no blame was
attributable.
Mr Ochs thougt it a
great pity that Sir Gilbert should retire from the Chairmanship of the
club. The Motions was the put and agreed to unanimously.
VI. On the motion of Mr
Alston, seconded by J.W.Bourke, a vote of thanks was unanimously
passed to the Hon. Auditors, Messrs. Andrew W.Barr Ho. of London.
VII. The Chairman
reported that three nominations only having been received for the
vacancies on the Committee caused by the reitrement of the three
Members under Rule 8, Messrs. Alston, the Rev. J.Ouvry and Gordon
Paterson stood elected as from 1st February.
VIII. On the motion of
Mr Shrapnell Smith, seconded by The Hon. Secretary, Colonel Waring, a
vote of thanks to Sir.G.Clayton East, for his services to the Club as
Chairman during the past year, was unanimously passsed. Sir.G.Clayton
East replied.
Dr Joy proposed and
Captain Rhodes seconded a vote of thanks to the Hon. Secretary,
Lt.Col.waring, and to the Hon.Treasurer, Mr Shrapnell Smith, for
the work they had performed for the Club since its formation. The
motion was unanimously agreed to. Lt.Col.waring and W.Shrapnell Smith
replied.
IX. Mr J.M.Napier
suggested an alteration to Rule 19, whereby the administrative year of
the Club should end at the date of the Annual Meeting. The Chairman
said that the matter should receive the consideration of the Committee,
also that with regard to Rule 10, the accounts and report should go out
with the notices of the Annual General Meeting.
X. The Hon.Secretary
reported that in response to his Reply Post card to Members, the
majority of those who had answered were in favor of a Luncheon being
held
in Reading, while 43 had made no reply. The date for the Luncheon, May
or June, being suggested, was left for the Committee to fix.
X. After some
discussion, it was agreed to leave to the Committee the arrangement of
a programme and meets for the Summer.
XI. A vote of thanks to
the Chairman for presiding was unanimously passed on the motion of
W.Gordon Paterson, seconded by Dr.Hawes.
E.R.Portal, Chairman.
Febry, 1905.
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